Steve's Seaside Life

Tagged: PKM

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Way to go Adobe!

Adobe Acrobat v7 release is really quite astounding, with most if not all of the key infrastructure functionality from the full V6 product now bundled into the new version of the FREE Reader.  It’s a perfect split of the features needed by content creators and content consumers/reviewers.  Microsoft look VERY VERY hard at this and learn the lesson that Adobe is teaching you here and OpenOffice.org will teach you when they build X/Forms support into OOo, and make OOo an essential part of everyones desktop Infrastructure and destroy the market for InfoPath and possibly MS Office XML documents in general.

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Way too many portals

Its seems that everyone has a solution on the way for inter-enterprise collaboration.  Use their portal and only their portal or application!  The problem is that OpenText, Microsoft, IBM, Groove etc all want you to use their solutions, for example:

Workplace creates a unified front end for technologies facing suppliers, customers, and employees, according to Larry Bowden, vice president of the Workplace division at IBM. Each of those users has different roles, but they are tapping the same back-end information sources through Workplace, he added. ?Collaboration among peers within an organization is moving toward organizational productivity, which shifts toward [collaboration] between organizations,? he said.

Well that’s not my vision of collaboration!  I want something more along the lines of POP3, RSS and Trillian (a bit of a mix of standards and products I know but hopefully you get the idea).  All you enterprises out there can use whatever collaboration solution you want, but when I connect to you and integrate all your portals into my Personal Knowledge Management environment I want to aggregate you using bog standard protocols and the clients of my choice.  Of course these enterprise portal applications could be aggregated by portlets as well for people who don’t have the …

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Simply does it

Adam Bosworth has posted a nice talk on the importance of simplicity:

I gave a talk yesterday at the ICSOC04. It was essentially a reminder to a group of very smart people that their intelligence should be used to accomodate really simple user and programmer models, not to build really complex ones. Since I was preceded by Don Ferguson of IBM and followed the next day by Tim Berners-Lee, it seemed especially wise to stick to simple and basic ideas. Here is the talk

I could not agree more.  One of my observations is that simple protocols used to access well defined services lead to explosive innovation.  HTML/HTTP, POP, IMAP, RSS etc are all great examples.  Hopefully someone will figure out how to achieve the same innovation when things get just tht little bit more complex.  For XML/Web Services in general we are not there yet – too complex – and we are still waiting to see the widespread adoption of innovative clients and servers hopefully that’s where tools like the Infopath/Office XML/Longhorn Shell/WinFS, Indigo and Haystack  and OOo/XForms etc will come in.

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Exploiting your infrastructure

I have been frustrated for years at just how little attention most businesses give to exploiting their IT infrastructure investments.  I recently came across the book, Seize the work day, which asks the question:

Have you ever wished for a solution to a near out-of-control work day? If you are like I once was, you have often longed for a way to get and stay ahead of your work load. You have felt frustrated by hours of meetings that leave you little time to complete tasks during the day—by having to work late, night after night, to catch up on those responsibilities. You have felt frustrated by losing track of, or losing time for, commitments you have made. Frustrated by an avalanche of e-mails you cannot get to, by important documents you cannot find.

Well I guess that applies to most of us, and the book is a great example of just how much thought and attention can be applied to improving productivity and just how great the payoff can be!

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OneNote and a new way to improve meetings

I recently had the opportunity to try out a new way to manage and a record a meeting using my Tablet and OneNote, here is how it went:

 

  1. First I created a main page for the meeting, where I recorded the location, attendees, objectives etc

  2. The I created sub pages with all of the material that I had been sent about the meeting, embedded as background images, (drag and drop word documents onto OneNote and it provides this as an option).  I was then able to quickly jump to these and mark them up if I needed to

  3. Then I created a sub page to keep my hand written notes

  4. Finally, I plugged in a $10 microphone on an 8’ lead, put it in the middle of the room, and recorded the whole meeting. As the recording proceeded, I made short handwritten notes when key points were made.  The key thing is that I did not try to take thorough notes, just jot down a memory clue that I could use later.

  5. Because I did not take extensive notes, I could remain focussed on the discussion, which is a major benefit

  6. On the way home (I travelled …

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I installed google desktop search, but not for long …

A friend recently pointed out that google have just released their desktop search product in beta, everything google does seems to be in beta, a few hours before almost everyone on my blogroll also reported the fact!

Anyway like thousands of other bloggers I quickly installed it.  At first I was none too happy with it though.  It did not ask me where to store its index, what file types to index, which areas to index.  In fact it seemed way too simple to setup.  So I uninstalled it worrying that it was going to go away and index every file on my two 120G disks.  Well I should have looked a bit harder at the FAQ and when I did I realised that it can take such a simple approach to life because it only indexes Office documents and HTML files, and these don’t take up anywhere near as much space.  However I guess, but have not checked, that it did index my multiple backup areas.

So having reinstalled it what do I think.  Well to be honest I don’t like it all that much.  I have huge numbers of files, often many versions of the same file and …

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InfoPath gives insights into the future

I have always looked upon InfoPath as a example of a product that needs to be part of the infrastructure of the Longhorn platform.  At its simplest it’s a product to render forms defined in XML, allow them to be completed offline, validated, and then submitted them to web services. 

 

If you think of WinFS as effectively an XML store, which manages sometimes connected interactions with server side data sources (especially web services) then InfoPath type capabilities are a natural part of the WinFS shell.  So I was interested to see this MSDN paper on Submitting forms in InfoPath 2003 because of the potential implications on how Microsoft is thinking about WinFS and Synchronisation and sometimes connected operation.  These new adaptors allow:

 

  1. Submitting to a Web Service

  2. Submitting to a SharePoint Site

  3. Submitting through E-Mail

  4. Submitting to a Database

 

These new capabilities are interesting but the ability to complete the form off-line and then, when connected, send it to the server is still way to clunky (but likely to be a key area the Longhorn team will need to make slick).  

 

I was also disappointed that they did not include submitting via email …

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How do you blog?

This is a great series of articles on different blogging styles, it includes hints and tips on when to use each one and how to use it to best effect.  Well worth a read even if you don’t blog, as some of the insights are useful for any type of...

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All the buzz about weblogs is really about one thing: Making publishing to the web as easy as writing an email

Or so says a really interesting presentation posted here http://www.37signals.com/blogprez/ but blogging for me means much more to me than that.  It’s about being able to craft for an external audiance, a view onto what I am doing, what I think is important, and why I think its important.  Even though my blog is essentially for an external audiance, I often find myself posting articles to help me shape my ideas, or as reminders of things that I want to work on in the future.  Its suprising the extent to which my blog has become a sort of personal reference library. 

I have never sustained a Journal before, but my blog is now probably the longest lived personal productivity tool, and personal development initiative I have ever used, so their must be something to its more than easy publishing.

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The more data you have, the more you know. The more you know, the more you forget. The more you forget, the less you know. So why have data?

Microsoft Researchers have an answer for this old, slightly twisted riddle. They’ve put together a nifty interface that will find all the data on your PC that you need, be it email, documents, tablet notes or spreadsheets. You can find all the data that people have sent to you, all the Web pages you’ve ever seen, and all the attachments you’ve ever forgotten to save. Its called Stuff I’ve seen and you can read about it here.

It’s an important concept in Personal Knowledge Management.  I personally have been using X1 for about 6 months and also use Lookout to seacrh my RSS feeds.  I find the two incredibly useful and routinely find things now that I would never have tried to even find before.  The level of re-use I am now achieving is significantly greater. 

I figure these tools probably save me an hour a week, thats one impressive ROI, and X1/Lookout don’t do everything that Microsoft are promising.

There is a downside though, I suspect that these capabilities will only work best when the products your use to create, manipulate, views and store the data all come from Microsoft. 

Not suprisingly the Open Source community are …